Redact or not to Redact?
Posted on Thu, Aug 25, 2011
According to TechTarget.com, to redact is to edit, or prepare for publishing. Frequently, a redacted document, such as a memo or email message, has simply had personal (or possibly actionable) information deleted or blacked out; as a consequence, redacted is often used to describe documents from which sensitive information has been expunged.
Redaction is a requirement in many industries today. Employees need to view and share documents with internal and external sources to perform job functions or address customer needs. Often these documents contain sensitive information such as social security numbers, patient information and credit card numbers – information not all people need to be privy to. Adding annotations and redactions to a document allows a company to decide what employees can see.
The PaperSavePro document management and electronic workflow system allows you to manage annotations and redactions by Active Directory user and group names. This method allows one to grant rights for those who can annotate a document and for those who can hide the annotations to view or produce an original copy if and when needed. With PaperSave’s annotation tool bar you have the ability stamp, draw, type notes and use rectangles to block out information on a document, allowing documents to be shared across your operations.
With tighter laws in place, including PCI, SOX, and HIPPA compliance, you may be exposing yourself to lawsuits and government fines if you don’t protect your sensitive data. Do you know most paper based companies redact sensitive information the old fashion way using a thick black marker and making a copy of the document?
Author: Jennifer Muniz
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